How?
Fortunately, Mr. Drucker gave three steps to help managers achieve fruitful results in time management, namely: recording the use of time, managing the use of time, and uniformly arranging time.
The first step is to record your time usage.
It is hard to know yourself, and it is even harder to know yourself.
Zhang Wei made time records according to the book's suggestion of "recording immediately, recording every day for 3 to 4 weeks". He looked at the log and was surprised. He thinks that even if he sometimes does some time-wasting work, it should not be much. I think he still spends a lot of time doing important things.
As a result, from the time record, he found that it was not what he thought at all.
For example, this afternoon, his original plan was to determine the whole technical route selection and scheme of a cooperative project that must be started in the next six weeks. Today, it is necessary to clarify the technical preparation work in the early stage and let the team start the corresponding preparation.
But just considering the beginning, manager Zhou, a good friend of the project department, came to him for help, and Zhang Wei spent 30 minutes helping him solve it.
Before returning to the computer, Zhang Wei spent some time sorting out his thoughts. The mobile phone rang, but a supervisor of the following technical team called and said that the team had an emergency technical failure. He can't handle it. Ask Zhang Wei for support. Zhang Wei rushed to the technical site to solve the problem, and almost an hour passed.
No sooner had he returned to the office and sat down than the assistant general manager called and said that the general manager had asked him to come over. It turned out that he had an appointment with the general manager to talk about technical support before 5 o'clock, but the general manager has to go out temporarily now. Can he talk now? However, Zhang Wei's preparations were not done well, so he had to give up and make a new appointment. I wonder when the general manager will have time again.
Zhang Wei found that it takes three hours to determine the technical route selection and scheme, talk with the general manager about technical support, and then have a meeting to assign tasks. The plan was very good, but until he got off work, his technical preparation only thought of the beginning part, which was far from complete.
The timetable makes Zhang Wei clearly realize that his time management is far from being as orderly and effective as expected.
For this reason, Zhang Wei has felt that it is very valuable to make this time record to help him know himself clearly.
More importantly, this timetable also allows him to rationally diagnose his time management.