Take precautions.
Before sending out the invitation, the host must make full preparations and consider all the details so that the ceremony can be held smoothly and successfully as scheduled.
Clarify the theme of the ceremony. What is the nature and scale of the ceremony? Is it a group organization or a non-governmental organization? Is it to celebrate success or to commemorate blessings? Contact old friends or get to know new knowledge? Before sending the invitation, the theme of the ceremony must be determined.
The cultural department of a tourist city is going to hold the opening ceremony of a tourism festival, and wants to make a large-scale publicity for the city through this activity. The organizers intend to make this tourism festival entertaining, influential and cultural, so they have drawn up a list of invited guests. Among them are famous writers, pop stars, and heads of local star enterprises. After some analysis, the organizer identified a male writer who is famous for writing about natural scenery, a female writer who is famous overseas and whose hometown is this tourist city, and a rookie writer who loves this tourist city. Within the scope of singers, the invitees determined by the organizers include folk singers, pop singers and ethnic minority singers with unique ethnic characteristics. These guests can play a good role in promoting the tourism festival. In order to ensure that enough celebrities come, the organizer consulted the schedule of the people on the list in advance and replaced those who could not come. Due to full preparation, the organizer successfully held a high-level wonderful opening ceremony, which won unanimous praise from all walks of life and successfully promoted the image of the city.
Make it clear who to invite. You should think carefully about how many people you are going to invite to the ceremony and which guests you are going to invite. If it is an official or business ceremony, the host needs to consider the industry, identity, even faction, nationality, nationality, religious belief and who should receive the guests. For the invitee of a private ceremony, the host should consider the relationship between the other party and himself and the possibility of the other party accepting the invitation.
Clear time and place. Organizers should set a "good day". In addition to specific dates such as birthdays, social activities and other ceremonies should be carried out with the guests as the center. It is best to choose a time convenient for most guests, and then finally determine the specific time period according to customs. For example, the opening ceremony is usually held during the day; Reception is usually held in the evening. If the time coincides with weekends or holidays, the festive effect of the ceremony will be better. The next step is to determine the appropriate location. Large-scale ceremonies, such as anniversary celebrations, awards ceremonies and tea parties, need to be held in high-standard hotels or auditoriums. Private ceremonies, such as birthday parties, can be held in hotels or the host's home. It should be noted that no matter where the event is held, it is necessary to ensure that there is enough space for all guests to participate. In addition, we should also ensure that the venue of the ceremony is convenient in transportation, safe and tidy, with beautiful environment, complete facilities, easy to find guests and good atmosphere. Of course, the owner also needs to design the style of the site. Luxury or simplicity should conform to the theme, specification and form of the ceremony and should not exceed the host's tolerance.
Step by step can be grand.
Inviting guests to the ceremony requires an invitation letter, so how to write it? What should I pay attention to?
The invitation is a short and solemn invitation. There are two forms of writing: horizontal writing and vertical writing. Generally, it is written on specially printed delicate red, gold, bronzing and other special papers, and some people will use computer printing instead of handwriting. Organizers of some large-scale exhibitions, concerts and other ceremonies will also invite special people to design invitations, which are unique and have noble quality and collection value.
An invitation letter usually consists of title, title, body, ending, signature and time, all of which are indispensable. Invitations that are widely used now are generally folded, and the title is usually on the cover, that is, the words "invitation" and "invitation".
The address should be in capital letters, and groups are invited to participate. We can write down the name of the unit or department of the invitee and invite individuals. Write down the name and address of the other party, such as Mr., Miss, Professor, etc. If you invite two people, such as a couple, you should write "cum" or "and" in the middle of your name instead of separating them with a pause. Add a colon after the salutation. Be sure to write correctly and meet the standards.
The text is the key content of the invitation, which should include the theme and name of the ceremony, the place and time of the ceremony, and matters needing attention when attending the ceremony, such as whether you need to bring documents, whether you can bring your family or friends, whether you need the other party to speak, whether you need to wear formal clothes, and whether you need the other party to reply. If there are other activities after the ceremony, such as watching performances, explanations should also be attached. If you have arranged seats for the guests in advance at the ceremony, be sure to indicate the seat number on the invitation. In terms of wording, we should be warm, polite, accurate, concise and specific.
Write two spaces at the end. We need to write down polite expressions such as "please", "wait" and "good wishes", and then write down sentences such as "coming", "coming" and "Ankang" on a new line.
In the signature part, write the name of the poster, if it is a group, write the name of the unit, if it is an individual, write the name. If it is a wedding invitation, the name of the bride and groom should be written in the signature part. If the wedding is hosted by parents, the name of one of the parents can also be written. The date is written on the next line of the signature, in the box in the upper right corner.
Before sending the invitation, you should also consider the possible changes or further explanations of the activity. For example, outdoor activities can't be held as scheduled due to weather changes, and the poster should make an explanation on the lower left or right side of the invitation letter. For example, "In case of cooling, strong wind or rain, this activity will be held somewhere indoors." If the poster is to help the guests with inconvenient transportation, it should also be indicated in the lower right corner. For example, "there is a special car to meet at a certain place and time on the day of the event." If visitors need to make corresponding preparations or have certain restrictions on visitors, they should also indicate on the invitation, such as "Please wear a suit" and "The invitation shall not be used by others". The language should be polite and accurate, whether it is the explanation of the activities or the requirements for the guests.
Send it in advance to show everyone's manners.
Invitations should be sent out in advance so that the invitees have time to prepare or make a decision. If it is too late, the invitee will be caught off guard, may not be able to attend, or make corresponding preparations according to the specifications of the ceremony. If it is too early, the invitee may forget. If it is an invitation from abroad, according to the scale and nature of the activity, the invitation should be sent at least one or two months in advance. For ordinary activities, we usually send them out one or two weeks in advance.
A trading company is going to hold a New Year's tea party on the first day of New Year's Day, and specially invited hard-working old workers to attend. The company sent secretaries to send invitations to the old employees in various departments. After receiving the invitation from Da Hong, Lao Zhang of the technical department thanked his secretary Xiaojin again and again, and then opened it to read the contents. See the invitation wrote:
Dear Mr. Zhang Xiang,
We will hold a New Year's tea party and award ceremony for outstanding employees at 9: 00 am on June 65438+1 October1Sunday, 2007 in the auditorium of the headquarters. Please attend at that time.
I am here to convey
Jingliqi New Trading Company sincerely invites you.
65438+February 24, 2006
Tel: 8765432
As soon as Lao Zhang saw the time, he immediately marked it on the calendar to remind himself. Lao Zhang also called his son from other places and asked him to come back to his hometown after the New Year.
The invitation letter must be sent by a special person, and the organizer can personally deliver it to the invitee. Don't just ask someone to hand it over. When sending an invitation at close range, put it in an envelope and write the name of the recipient. Be careful not to seal the envelope. If the invitee is in a different place, we can mail it in advance, and the envelope should be sealed at this time. When mailing, leave the time needed for the letter to travel on the road. When the ceremony date is approaching, in order to prevent the guests from forgetting, the host can give a polite reminder by phone at an appropriate time.