On the writing format of invitation letter

1, format requirements. Invitations generally consist of four parts: title, title, text and signature.

The title is the word "invitation" written in big letters, in the middle of the first line, or occupying a page as the cover. Title refers to the company name of the invitee, written in the top box of another line or page, followed by the position and title, such as "Comrade", "Mr.", "Professor", "Manager" and "Director". The text should clearly indicate the time, place, content and requirements of the activity, and the words "please attend", "welcome" and "please come then" should be used at the end. Signature is the sender's signature and the date of mailing.

2. The invitation should be beautiful and generous. You shouldn't use stationery or company stationery in a hurry, but you should fill it out with red paper or special invitation. The language used should be sincere and enthusiastic, and the words should be accurate, concise and elegant.

Format and description of invitation letter

Generally speaking, there are formal invitations and informal invitations. Informal invitations are usually expressed orally. Relatively speaking, it seems more casual. Formal invitations should not only pay attention to etiquette, but also make the invitees remember as much as possible, so they are mostly in written form, that is, in the form of invitations for Luoyang etiquette activities.

So, what is an invitation letter for ceremonial activities? How do we write invitations for ceremonial activities?

First, the meaning of the invitation letter for ceremonial activities

The invitation letter for ceremonial activities, also known as the invitation letter for ceremonial activities and the invitation letter for ceremonial activities, is a ceremonial written letter sent by the organizer (unit, group or individual) of ceremonial activities to invite relevant personnel to attend grand meetings, ceremonies and some major activities.

All carefully arranged and organized large-scale activities and ceremonies, such as banquets, dances, commemorative meetings, celebrations, press conferences, and business opening ceremonies. , will only be regarded as commensurate with their level, if the guests are invited by the invitation letter for ceremonial activities. Etiquette invitation has its basic content, characteristics and some written requirements.

Second, the basic content of the invitation letter for etiquette activities

The basic contents of the invitation letter for ceremonial activities include the background, purpose and name of the ceremonial activities; Organizers and organizations; The content and form of etiquette activities; Participants; The time, place, contact information and other matters that need to be explained. Fill in the contents according to the actual situation.

Three. Characteristics of invitations for ceremonial activities

The characteristics of the invitation letter for Luoyang etiquette activities are reflected in the following four aspects:

Polite. Invitations are used to show politeness. Politeness is the most prominent feature and basic principle of invitations for ceremonial activities. This is reflected in the complete praise and affirmation of the content, as well as the use of fixed polite expressions, emphasizing the harmony and friendship between the two sides.

Sincere feelings. The invitation letter for ceremonial activities is a special social service document, which enables it to spread friendly emotional information simply and fully, and is suitable for expressing special and sincere feelings to ceremonial objects in specific ceremonial occasions and occasions.

The language is concise and clear. The invitation letter for ceremonial activities is a kind of daily practical writing commonly used in real life. Pay attention to the conciseness of the language, as long as you can understand it, and don't use too many words too abstruse.

Widely used. Etiquette invitation is used in international communication and daily social activities, and is applicable to units, enterprises and individuals, with a very wide range.

Fourthly, the structure and writing of the invitation letter for ceremonial activities.

Invitations to ceremonial activities are very important in practical writing, especially in the contemporary society where social interaction is unprecedented. It can be said that writing well is very important. We should pay attention to the format and form of invitations for ceremonial activities.

The first is that the structure is similar to an official letter. The general format is as follows:

invitation letter

Dear _ _ _ _ _ _ _ _ _ _ _ _ _

Hello!

_ _ _ _ _ _ _ _ _ _ _ _ The company will hold _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.

invitation letter

Dear Professor XXX:

Our society decided to hold a report on folk literature theory in the provincial capital hotel on ××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××

Shunzhu

Health!

Xx Provincial Literature Research Association

Contact person: ×××××

×××× Year×× Month× Day

This is the most common example where only "invitation letter" appears in the title.

Invitation letter to Spring Festival party

_ _ _ _ _ _ Miss/Sir

Looking up at spring and down at autumn, XX Company ushered in her first New Year. We know that on the road of development, we can't do without your cooperation and support, and your hard work is part of our achievements. Join forces and grow old together. As a mature and professional XX company, we cherish your choice and we are willing to share our expectations for the new year with you. Therefore, I hereby invite you to attend the New Year's reception hosted by XXX Company and join you.

Talk about friendship and look forward to the future. I will be glad to receive your letter.

Location: ×××××

Time: ××××× year ×× month × day

Remarks: Please attach your business card to the lucky draw during the period.

In addition to the words "invitation letter", the title here also has the theme of "Spring Festival Evening". In the commercial society, invitations to business etiquette activities are becoming more and more common.

Invitations to business etiquette activities reflect interpersonal and social relationships in business activities. Enterprises can write invitations with corporate culture characteristics for their partners (investors, material suppliers, marketing channels, transportation service partners, heads of government departments, news media friends, etc.). ) according to the purpose of business etiquette activities. Generally speaking, the text content of the invitation letter for business etiquette activities includes two parts: the main content of the invitation letter and the receipt of the invitation letter. For example:

Luoyang XXXXXX Company Year-end Customer Appreciation Meeting Invitation Letter

Dear Mr./Ms. ××××,

In the past year, we have built a platform with our heart. You are the protagonist of wealth that we care about and support.

The new year is coming, and we are eager to realize the gathering of corporate customers. In order to thank you for your strong support to XXXXXX Company in the past year, we will hold a customer appreciation meeting of XXXXXX Company on ×××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××

Let's get along well with Syria. * * * In the future, welcome more wealth and happiness in the coming year!

Invitation template

Luoyang XXXXXX company

Xxxx years ×××× months ×× days

This is the main content of the invitation letter for business etiquette activities. In addition to the words "invitation letter" and "year-end customer appreciation meeting of XX advertising company", the theme slogan "Fortune protagonist" appeared in the title. Words also meet the writing requirements of etiquette documents, which can be described as a perfect combination of affairs and etiquette.

The receipt of the invitation letter for business etiquette activities is often in the form of a form, which lists the items that need to be filled in by the invited party. Generally, it includes the name of the participating enterprise, the name of the participants, gender, position, national habits, and participation requirements (such as participating in a special activity); Contact person, telephone number and e-mail address of the invited party, etc. Name, contact person, telephone number, e-mail address, corporate website, etc. Etiquette activities organization department.

The receipt should be sent at the same time as the invitation letter, and a timely reply is required.

As can be seen from the above examples, the structure of the invitation letter for ceremonial activities usually consists of five parts: title, title, text, honorific words and signature.

Title. Generally, only "invitation letter" can be written, and the font size is slightly larger than the usual title. Sometimes "reasons" can be added, such as "invitation to attend a seminar". Sometimes it can also contain personalized activity theme slogans, such as "invitation letter to the high-level forum on urban informatization in six infinite provinces in central China"

Appellation is the name of the invited person. Write down the name of the invited company or individual in capital letters, followed by a colon. The name, position, professional title and academic title of the other party shall be stated. You can also use "comrade", "manager", "professor", "sir", "lady" and "miss". Attributes such as "respect" are usually added.

Words. This is the main part of the invitation. The head can simply greet the invited person, and the position is one line below the title, leaving two spaces. Then state the reasons, purposes, items and requirements of the etiquette activities, state the schedule, time and place of the etiquette activities, the invitee and the work done by the invitee, and send a decent and sincere invitation to the invited party. If you attach tickets, coupons and other things, you should also send them to the invitees together with the invitation letter. If you have more detailed attendance instructions, you usually need a separate sheet to avoid the invitation letter being too long.

Polite. Finally, you should generally write the commonly used invitation idioms. Such as "please come", "please attend" and "please attend at that time". Some invitations can use honorifics such as "salute from here" and "holiday greetings".

Signed it. The name of the inviting unit or the personal name of the sender, and the date of mailing the letter. Inviting units should also build official seals to show solemnity.

Secondly, it is a formal requirement. The form of the invitation letter should be beautiful and generous, and it should be filled in with red paper or special invitation letter, not scribbled stationery or company stationery.

Verb (abbreviation for verb) Write an invitation letter for a ceremonial activity.

Matters needing attention

1. The word "invitation letter" is a complete language name, which is different from the word "letter" in the official document. It is not appropriate to open it and write it as "letter about inviting to attend XX activities".

2. The name of the invitee should be written in full, not in nicknames or aliases. You should write "cum" or "and" between two names, without pause or comma. Invitations published on the internet or in newspapers and periodicals may be omitted or collectively referred to as "sincere respect" because of the uncertainty of the target.

3. Strictly abide by the writing format, title, invitation reason, specific content, activity time and activity place.

Related matters, contact information, signature, etc. Is an essential part, and information cannot be lost.

4. The invitation must be thorough, so that the invitee can come prepared, and it will also reduce some unexpected troubles for the individual or unit holding the event.

Invitations must be sent in advance, so that the invited party has enough time to make overall arrangements for various affairs. In a word, the invitation letter of etiquette activities belongs to the documents used in social life, and has the functions of social public relations and etiquette. It not only embodies politeness and solemnity, but also acts as a voucher. It should be written concisely, appropriately, accurately and elegantly.

Such as relocation invitation letter

_ _ _ _ _ _ _ unit (leading friends, etc. ):

Thank you for your concern and support for our company (or myself) all the time, and let our cause flourish. Now that our company has moved to-(somewhere), we sincerely invite your company (or leading friends) to visit our new address in (time and place) and attend our celebration luncheon.

Signature: (unit, time)

general format

Dear _ _ _ _ _ _ _ _:

Hello!

_ _ _ _ _ _ _ _ Company will hold all the shares of _ _ _ _ _ _ _ _ _ _ _

_ _ _ _ _ _ _ unit

_ _ _ _ _ _ _ _ _ _ _

Invitation letter is very important in practical writing, and invitation letter for business activities is an important branch of invitation letter, so it is very important to write it well.

The invitation letter for business etiquette activities is a written letter sent by the organizers of business etiquette activities to solemnly invite their partners (investors, material suppliers, marketing channels, transportation service partners, heads of government departments, news media friends, etc.). ) Take part in their ceremonial activities. It embodies the etiquette desire, friendliness and hospitality of the event organizer; It reflects the interpersonal and social relations in business activities. Enterprises can write their own invitations with corporate cultural characteristics according to the purpose of business etiquette activities.

Generally speaking, the text content of the invitation letter for business etiquette activities includes two parts: the main content of the invitation letter and the receipt of the invitation letter. Look at the example.

Invitation letter to Alibaba's year-end customer appreciation meeting.

Dear Mr./Ms. ××,

Over the past year, we have built a platform with our heart, and you are the wealth protagonists we care about and support.

Let's have friendship with Syria, talk about the future and welcome more wealth and happiness in the new year!

The main content of the invitation letter for business etiquette activities conforms to the general structure of the invitation letter, which consists of title, title, text and signature.

1. Title. It consists of the name and language of the ceremony, and can also contain personalized theme slogans. For example, "Invitation to Alibaba's Year-end Customer Appreciation Meeting" and the theme slogan of the event-"Gathering Fortune Online Protagonist". The theme slogan of the event can reflect the unique corporate culture characteristics of the organizer. The theme slogan in the example is "Gathering the wealth protagonists on the Internet", which is ingenious, and skillfully connects the wealth protagonists of "Internet"-Alibaba Network Technology Co., Ltd. and "Internet merchants" with a dynamic verb "Ju", which not only conveys the close cooperation between Alibaba and its valued customers, but also conveys the sincere respect of Ali people for customers. If "gathering" and "wealth" are read together, "gathering wealth" expresses the desire of cooperation between the two sides in a straightforward way, which can be described as "expressing meaning with words" and "expressing expression with words", and also coincides with the psychology of realizing mutual benefit through the network platform.

2. Title. The title of the invitation is "General Name", and the general name is preceded by honorific words. Such as "Dear Mr./Ms. XXX" or "Dear General Manager (Director) XXX".

3. Text. The text of the invitation letter means that the organizer of the business etiquette activity formally informs the invited party of the reasons, purposes, matters and requirements for holding the etiquette activity, states the schedule, time and place of the etiquette activity, and sends a decent and sincere invitation to the invited party.

Write the usual invitation idioms at the end of the article. Such as "please" and "welcome".

In this example, the text is divided into three natural paragraphs. The second paragraph states the reason, time, place and activity arrangement of "2005 year-end customer appreciation meeting". (See original)

The prologue of the first paragraph-"In the past year, we have built a platform with our heart, and you are the wealth protagonists we care about and support." And the conclusion of the third paragraph-"Let's have friendship with Syria, talk about the future and welcome more wealth and happiness in the coming year!" It not only reflects the organizer's review of the history of cooperation, that is, the business purpose of sincere cooperation with "online merchants" and sincere service to customers, but also expresses the bright future. Alibaba is willing to welcome wealth and share happiness with online merchants.

These two sentences are divided into paragraphs, concise, semantically coherent and consistent from beginning to end, which meet the requirements of etiquette documents and can be described as the perfect combination of business and etiquette.

4. signature. The signature shall indicate the full name and written date of the organizer of the ceremonial activities.

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