A unit held a celebration dinner, sent invitations to some companies, invited everyone to attend, and prepared beautiful gifts to thank them for their usual help. As a result, some companies did not accept the invitation and the activities were not very successful. The main leaders of the company were puzzled, and only after contacting the relevant personnel did they know that there was something wrong with the invitation letter. First, the inscription time is written in Arabic numerals, and the Chinese characters of year, month and day are replaced by pauses in the middle, which gives people the impression that the activities are informal and the owner himself does not pay enough attention; Second, the reasons in the invitation were not clearly expressed, which led people to think that this was an internal activity of the company, and others were dispensable. Of course, the invitation was refused.
It can be seen that it is very important to know the etiquette of invitations. In order to facilitate people to use the invitation correctly, here is a brief introduction of the invitation, hoping to help you.
There are three forms of invitation:
1. collapsible
A folded invitation is usually folded into half of a piece of paper. When folded, they form four sides. The cover is printed with some suitable patterns and the words of invitation. Pictures or pure white are printed on the back cover, and the specific contents of the invitation letter are written inside.
2. pros and cons
Positive and negative are simple invitations, similar to cards. The word "invitation" is written on the front and the specific content of the invitation is written on the back. This simple invitation is rarely used now.
3. Vertical and horizontal styles
From the writing or printing format, invitations can be divided into vertical and horizontal. Vertical body is traditional, corresponding to the traditional vertical body writing; The horizontal body corresponds to the horizontal writing body. Although horizontal and vertical forms are common now, some choices should be appropriate. Considering the invitees, for the general public, especially those sent in the name of groups, it is better to invite friends from Hong Kong and Taiwan vertically and horizontally. Traditional and national activities can be vertical, while modern and western activities can be horizontal; If it is a pure foreign language (except Japanese, etc.). ) or both Chinese and foreign languages, and the horizontal style is appropriate.
In a horizontal invitation, the name of the invited person should be written in the top box, the invitation content should be written in the bottom text, and the third part is the signature, address and telephone number.
Vertical invitations generally use more elegant language. For a long time, China has formed a set of such traditional expressions, such as "please come" when inviting people, and "teach" and "guide" when inviting people to do something for themselves. There are different expressions according to the purpose of inviting guests. If you invite people to dinner for business, you can use "specially prepared thin wine", "pure wine" and "light drink". If it's just ordinary refreshments, you can use "coarse tea" and the like.
Some invitations have other attachments besides themselves. For example, in addition to writing down the address, you need to attach a road map, which makes it difficult to find or facilitate tourists. Another example is to invite people to the wedding dance with dance tickets and to visit the art exhibition with visiting tickets. Invitations to exhibitions, concerts, reports and other activities are most appropriate if they can be accompanied by programs, report catalogues or other materials, because this can give people more clear information so that people can choose whether to come or not.
Many times, not all the people who receive the invitation will come, and the organizers of the event should make preparations in this regard and invite more invitations to invite the expected number. However, in order to grasp the situation of visitors more accurately, some invitations require the invitee to reply to some information, that is, receipt. The requirement of the receipt is that the invited person knows clearly whether to come, and others also ask to answer other questions, such as whether to bring a partner, whether the foreign guests ask for accommodation, etc. The receipt can be printed and attached to the invitation or provided with the invitation. When you receive an invitation with a receipt, you should fill in the receipt and send it back, or call back the relevant information.
Some invitations can only be issued if the other party agrees to be invited. For example, invite people to give lectures on knowledge and technology in a certain industry, give lectures to themselves or do other things, and so on. The invitation must be approved by the other party, otherwise it is "acting first" and "giving orders", which may go against the wishes of others. Obviously, these are impolite. The same is true, get the consent of the other party, but the invitation should be sent out in time, otherwise it is impolite.
In addition, whether it is submitted or mailed, we must grasp the time when the invitation letter is sent. If it is delivered, it must be estimated that the mailing time is enough, otherwise the invited person may have already started activities when receiving the invitation, or there is no time to prepare at all. For an invitation with a receipt, it should be sent in advance, leaving enough time for the invitee to reply. The same should be true for invitations that need to be prepared by the other party.
It is worth noting that general invitations should be stamped, especially those sent out, so don't submit them. Hasty in this respect will give people a feeling of being less serious.
expert opinion/advice
It is best to write down the contents of the invitation in person, so as to express your greatest sincerity. It is best to tell the guests in the upper left corner of the invitation. Please reply as soon as possible whether you can come. The most thoughtful way is to attach a reply, indicating the address, telephone number or contact name of the reply. Guests should reply as soon as possible after receiving the invitation, so as to facilitate the host to make arrangements or adjustments. If it is an oral invitation, the host had better not invite guests in front of a third party, which will hurt others' self-esteem. As a guest, don't show off everywhere after receiving the invitation.