Files are not kept by intermediaries.

According to the national regulations, unemployed college graduates can be deposited free of charge in the employment guidance center and talent service institutions for college graduates at or above the county level during the two-year employment period; The archives of floating personnel shall be managed by the service agencies under the Party Committee Organization Department at or above the county (district) level and the government personnel department. Without the approval of the relevant government departments for the record, no enterprise, institution or intermediary institution may keep the archives of college graduates. However, some intermediaries illegally keep the files of college graduates in order to collect custody fees. Because the letter of introduction issued by intermediary agencies and their official seals will not be recognized by government departments, college graduates who are entrusted with archives in these agencies will face difficulties when they need to go through the formalities of job transfer, grading and declaration of professional titles after becoming full members.

2. How to deal with the files of unemployed students?

It is learned from the employment guidance center of colleges and universities and other relevant institutions that the state generally adopts three ways to file unemployed college graduates:

First, transfer the files to the source of students, which will be received by the personnel bureau of prefecture-level cities.

★ Suitable target: it is more suitable for graduates who are ready to work in the source area and graduates who don't want to work for the time being.

★ Advantages: It is simple and convenient to go through the formalities after employment at home.

★ Disadvantages: If you leave your hometown for employment within two years, you need to go through the reassignment procedures again.

Second, leave the files at school.

In 2002, the state issued a document, allowing graduates who have not yet implemented their household registration and files to stay in school for two years. After the implementation of the work unit, the account and files will be moved to the place where the work unit is located. If the application for file detention has not been implemented for more than two years, the school will move its files and accounts back to their original places, and the school will no longer issue employment registration cards for them.

★ Suitable target: suitable for graduates who have employment aspirations but are not yet employed.

★ Advantages: The school has high integrity, and it does not charge extra for keeping the household registration and files on its behalf.

★ Disadvantages: The retention of graduates' files only extends the employment period, and has no personnel affiliation with the school, so it is impossible to issue certificates involving personnel relations.

Three, the file will be handed over to the employment agency or talent exchange center.

★ Suitable target: graduates who are more suitable for entrepreneurship and flexible employment.

★ Advantages: Graduates can easily solve some practical problems.

★ Disadvantages: Because there is relatively little communication between graduates and the guidance center, it is easy to cause poor information.

3. How should students who have found jobs be archived?

There are generally two ways to store the files of employed graduates:

First, transfer files to units with personnel management rights.

Tips 1: Don't transfer the file to the employer until you know whether the employer has the right of personnel management. You should transfer the file to the talent exchange center where the employer is located. Individual units without file management rights will lose or withhold student files.

Tip 2: Ask about the nature of the employer. State organs, state-owned institutions and state-owned enterprises, they or their competent units have the power of personnel management and can receive files. Other non-public enterprises and institutions and private institutions have no right to manage personnel. Students should be admitted through the talent exchange center, and student files should be placed in the talent center.

Two, transfer the file to the talent service center where the unit is located.

If the receiving unit does not have the right to file management, then your file should be "settled" in the talent service center where the unit is located. This method usually requires a certain fee, usually about 300 to 400 per year.

Tips 1: What is the nature of a talent service organization? It belongs to public institutions in terms of organization and implements enterprise management in operation. But in fact, it performs some administrative functions, and the "service" it provides has obvious administrative attributes. This kind of "half official, half business" and "official business" is ambiguous between "official" and "business". The leaders of many local talent centers insist on "providing personnel services after the escrow fees and related procedures are filled in".

Tips2: There are prescribed procedures for the transfer of files. Before you leave school, you'd better find out when and where your documents were transferred. At present, there is no unified unit responsible for student distribution, including personnel bureau, talent exchange center, education bureau and special distribution office. And it is troublesome to transfer files in and out, so it is best to do it in one step.

4. What is the importance of archives in future work?

"Expert opinion"

What really proves your learning experience is your file. The file contains your school card, transcripts, comments from all sides, award-winning certificates, and materials of your party group. These are original materials and cannot be copied.

Although archives are "no longer brilliant", it does not mean that they can be discarded everywhere. Experts suggest that fresh graduates should take good care of their files and avoid unnecessary troubles in the future.

Archives and years of service:

◆ Many college graduates fail to go through the work formalities in time after finding a job, and they are still students after working for several years, which affects graduation and the calculation of length of service and pension.

Archives and advantages:

◆ Graduates should use archives when handling endowment insurance, entering higher schools (such as going abroad, taking postgraduate entrance examinations), taking civil service examinations and other personal interests.

Archives and political review of going abroad on business;

◆ The political review of going abroad on business must also be based on personnel files. If the file is incomplete, the political and judicial organs will refuse to review it.

Reissue documents and original materials:

Although some units can reissue new files now, the original historical materials such as previous experience, salary and professional title will no longer exist, which is bound to cause certain losses.

5. What should newcomers pay attention to when doing archives?

Failure to run the newspaper on time affects the length of service.

The reporter learned that the registration card is the most closely related to the registration of graduates after leaving school. When graduates leave school, the school will issue a registration card, also called a dispatch card, which will indicate the unit to which the students will be dispatched. Generally speaking, graduates from Beijing will be sent to their work units or the employment departments of graduates in their districts and counties, and graduates from other places will be sent to the personnel departments of their work units or places of residence before entering the school. No matter where graduates are sent, they should report with their registration cards within the specified time. However, in reality, many graduates ignore this problem. After leaving school, they were busy with their work or neglected, so they forgot this important certificate and failed to go through the registration formalities. Because the time for graduates to join the work is based on the registration time, not running a newspaper will affect their future length of service, professional title and treatment.

Don't leave the documents at school easily.

Non-settled foreign graduates have two choices: one is to move the household registration files back to their original places, and the other is to entrust the school to keep the household registration files.

Many graduates choose to leave their household registration files at school because they hope to find a chance to settle down after graduation. In fact, this possibility is very small. On the contrary, there are still many disadvantages in leaving your hukou at school. Because in these two years, the school can only handle the employment formalities for them, but can't issue other certificates and can't handle other formalities. If you encounter marriage, childbirth, going abroad, buying a house, etc. In the meantime, you will encounter difficulties in going through relevant formalities. Moreover, the graduates in these two years are still students, so they can't go through the graduation formalities, and their working hours can't be counted as seniority.

Should be handled in a timely manner to become a full member grading procedures.

Because many graduates are unemployed or find jobs that they can't understand their hukou or keep files on their behalf, the unit registered on their registration card is not the work unit, but the local personnel department. The files of these graduates will be sent to the local personnel department through the confidential bureau, and the personnel department will keep them for two years free of charge, but this does not mean that graduates can ignore their own files. The personnel department only keeps files, and will not handle social security, graduation, calculate length, etc. for archivists. Therefore, it is best for graduates to entrust their files to a talent agency for personnel agency, and go through the above procedures through the talent agency. It is only necessary to pay a certain fee for entrusting a personnel agent, which varies from place to place, mostly between 200-300 yuan per year.

After the archival personnel agency, we still can't take it lightly. After one year, we still have to go through the formalities of regularization and grading. Generally speaking, talent agencies will take the initiative to handle this procedure for archivists, but I'd better consult whether the relevant procedures have been completed. If you don't do the regularization grading, there will be no regularization grading table in the file, and you will encounter difficulties when you have the opportunity to transfer to an institution or institution in the future. For example, the calculation date of the two-year work experience required in the civil service examination is based on the date filled in the confirmation rating table.

6. How to remedy the lost files?

1. If the file is left in the talent service organization but has been ignored, you can straighten out the file relationship as long as you go through the relevant procedures.

2 "pocket files" should be consulted as soon as possible. If you open the file bag, the information inside must be verified by the relevant departments. If the file information is lost, it must be supplemented and confirmed by the original unit.

3. If the job-hopping personnel leave the files in the original unit for a long time without going through the file transfer formalities, they should negotiate with the original unit to solve the problems left over after job-hopping so as to transfer the files in time.

4. If you don't know where the files are, you should consult the school, the personnel department where the original household registration is located and the employer who took the first job.

7. What should I do with the files of international students?

Zhang Ling, who returned from studying abroad last year, recently met with "annoyance": "The company said that it would send my file back to the place where I registered, but there was no personnel file there. I plan to get married now, but there is no place to open an unmarried certificate. "

It is understood that there are many examples similar to Zhang Ling, either left unattended in the original unit for a long time or kept by themselves for a long time without any supplementary records; Or some only pay the relevant fees when necessary, although as an agent to the talent exchange center, the phenomenon of wrangling between the two sides often occurs.

Qilu Talent Network reporter interviewed several people who consulted about studying abroad at random, and 80% of them said that they were mainly considering how to go out now, and others, including personnel files, were not considered.

According to the introduction of the relevant departments of the Ministry of Education, there are two main problems in the custody and management of the files of students studying abroad at their own expense: First, some students studying abroad at their own expense cannot choose the talent service institutions entrusted with the management of personnel files because of insufficient coordination of relevant policies. After returning home, no matter what degree you get, you will still go through the recruitment and employment procedures according to the employment channels of the unemployed. Second, because some students and parents lack understanding of the seriousness and importance of personnel file management, they put the files of foreign students in their own homes, so that the files are lost or can never be handed over.

Although people don't pay much attention to the role of archives today, they still advise those students who are going abroad: archives can't be ignored, but they should be properly kept.

8. What is the important role of archives for me?

At present, ordinary citizens still mainly use the voucher function of archives in many functions such as voucher and reference. Archives have great legal benefits because of their authenticity, originality and irreplaceable foundation and voucher function of any other materials. It not only serves the work of leadership decision-making, teaching, scientific research and management, but also serves your vital interests and helps you solve problems that cannot be solved without documents. For individuals, whether it is job transfer, political review abroad, job title evaluation, salary adjustment, labor insurance, joining the league and retirement procedures, and the issuance of various certificates, all procedures will be based on the review of archival materials.

According to the relevant regulations, the talent center will protect the legitimate rights and interests of personnel who keep their personnel relations and files in the personnel flow service institutions of government personnel departments at all levels, as well as the social and political treatment they deserve, such as keeping their original identities, continuously calculating the length of service, raising the file salary stipulated by the state, grading after becoming a full member, evaluating professional titles, going abroad for political review, managing the relationship between the party and the masses, managing marriage and childbirth, handling social insurance, and issuing various legal certificates according to the files.

If migrant workers illegally put their personnel files in other departments or institutions, the personnel departments at all levels will not recognize their original identity, which will inevitably harm their own interests and make them unable to enjoy the above treatment. For example, after unemployment, you will not be able to receive unemployment benefits; For example, it is also a problem to apply for social insurance without files; For example, if the unit sends you on a business trip abroad, you can't go abroad for political review without personnel files; For example, if you get married and have children, you can't open relevant certificates without files.

For example, the student status file can provide all kinds of students, graduates' employment, students studying abroad or students who have lost their diplomas with certificates of academic qualifications, name correction, working hours and other relevant certificates. When the on-the-job staff of Morning Post hold technical titles, the files can provide the required materials, such as the title qualification documents held by the applicant at present, the outstanding teaching achievement award you won, the scientific and technological progress award, the scientific research project you presided over, the role you played in the project, various awards, the documents drafted by the applicant, the task book for completing a major task, etc.

It can be said that everyone is writing his own history with his own practical activities, and at the same time, it is transformed into words, constantly supplementing and adding new contents in the archives. Therefore, personnel files will accompany everyone's life and play an important role.

Ms. Xiang is the director of the personnel department of a public institution. She believes that personnel files still have their reasons for existence in today's society in China. "For some employees in private enterprises, files have become dispensable, but employees in other industries also need file management and restraint, such as lawyers and doctors. They attach great importance to archives, because these industries are not allowed to enter without archives. Since there is this provision, it shows that these industries have their particularity, and the personnel file system is also one of the more effective measures to regulate these employees. " At the same time, Ms. Xiang also reminded everyone: "The separation of personnel files reflects the progress of society, but it does not mean that files can be discarded at will. Some talents can entrust the files to the social public personnel department. "