Receiving purchase plan-inquiry and negotiation-decision-making-review-follow-up-receipt-payment-return.

Relevant documents include: purchase requisition, purchase order, inquiry, purchase receipt, purchase receipt, purchase exit, abnormal purchase exit, etc.

Job responsibilities:

1. Earnestly implement the procurement management regulations and implementation rules of the Head Office, conduct procurement in strict accordance with the procurement plan, ensure timely application, and reasonably reduce the backlog of materials and procurement costs. For the purchased goods, the ticket list is complete and consistent, and the reimbursement is timely.

2. Be familiar with and master the market, shop around according to the principle of "high quality and low price" and choose the best purchase. Pay attention to collecting market information and feed back market prices and related information to department leaders in time. Arrange the purchasing order reasonably. For raw materials that are in short supply and need long-distance purchasing, we should arrange the purchasing plan in advance and purchase them in time.

3. Strictly control the quality of procurement, select material samples and submit them to the user department for review and finalization, and purchase bulk materials must be accompanied by warranty and after-sales service contracts. Actively assist relevant departments to properly solve possible problems during use.

4. Strengthen cooperation with acceptance and storage personnel, and have the responsibility to provide effective storage methods to prevent losses caused by improper storage.

5. Complete other tasks assigned by the leaders.

Extended data:

Procurement process: information collection, inquiry, price comparison, negotiation, evaluation, sample application, decision-making, purchase requisition, ordering, coordination and communication, expediting, incoming inspection and collection, and payment arrangement.

The composition of purchase price: supplier's cost, specification and quality, supply and demand of purchased materials, production season and purchasing opportunity, delivery terms and payment terms.

Supplier classification: raw material suppliers, small service suppliers and temporary suppliers.

Criteria for qualified suppliers: excellent enterprise leaders, high-quality managers, stable employees, good machinery and equipment, good technology and good management system.

Optimal treatment

1. Problems found: At this stage, the user department puts forward requirements. Only specific users know what their needs are, not decision makers. This is the basic link in the sale of industrial products.

2. Feasibility study of the project: At this stage, the user has reported the problems found to the upper level, and the customer is mulling whether to purchase the scheme and considering the budget.

3. Project establishment: At this stage, a project procurement team composed of users, technical departments, financial departments and decision-making departments will generally be established.

4. Determine the technical standards of procurement: this stage is the stage for customers to formulate procurement standards. Usually, the customer's user department and technical department analyze the requirements and then convert them into purchasing standards.

5. Bidding: After the procurement standard is formulated, the customer will release it in the form of tender, and the manufacturer who is ready to bid can make a plan after receiving the tender. At this time, no matter how the sales staff recommend the advantages of this product, customers generally will not change their purchasing plans unless they find fatal defects. Because for them, the change of purchasing plan is "taking one hair and moving the whole body", and the cost is very high.

6. Project bid evaluation: Under normal circumstances, customers will negotiate with more than two vendors in order to evaluate and compare and obtain better business conditions. At this stage, the preferred supplier will be determined.

7. Contract review: At this stage, customers will strive for some added value through business negotiation. The technical standards and specifications, quantity and payment method of products are the contents of contract review.

8. Sign the agreement: This stage is to sign the contract, deliver the product and implement the installation. The signing of the contract does not mean the end of the transaction. The real sales really started at this time. Sales staff should conscientiously fulfill their commitments in accordance with the contract, deliver the goods on time and complete them on schedule. Understanding the customer's internal procurement process is the premise for industrial product marketing to speak, find the right person and do the right thing.

References:

Baidu Encyclopedia-Procurement Process