Kraft paper packaging is generally required in the tender, that is, the tender is subcontracted or packaged according to the requirements of the tender documents, and then sealed with kraft paper packaging. The new tender documents are stamped with the official seal. The old bidding documents are stamped with official seal, corporate seal and external seal.
You should know the specific situation of the enterprise, such as nature, personnel, organizational structure, sales, finance, certification, production equipment, testing equipment, sales performance, etc. Of course, these are all ready-made in the previous tender, and you can copy them. Where there are separate requirements, you need to know how many product technologies need to be modified. I don't know how your tender room is divided. If there are no technicians, you can transfer them to the technical department to assist in production. Then there is the basic work such as printing and binding. I'll give you a sample list of bidding documents, which is more complicated. Reference: Technical Volume A 1 Technical Specification Response 2 A2 Specific Technical Scheme (Main Scheme) 4 A3 Summary of Bidding Goods 46 A3- 1 List of Bidding Goods 46 A3-2 List of Spare Parts 47 A3-3 List of Special Tools 48 A4 Production Conditions and Production Capacity 49 A4- 1 Production Conditions and Main Components of Mechanical Equipment to be Invested 49 A5/ List of raw materials and their test or inspection reports, and supplier information of important components 52 A5- 1 raw material inspection report 53 A5-2 raw material supplier information 62 A6 bid goods type test inspection report and appraisal certificate 66a6-110kv power cable equipment type test report 66 A6-2 1. 10KV cable product appraisal certificate 76 A6-3 cable accessory appraisal certificate 86 A6-4 cable accessory test report 99 A7 bidding goods installation, use, maintenance and overhaul instructions 108 A8 product technology transfer agreement and related supporting documents 12A9 quality assurance113a9- 38+0 quality assurance plan document 1 13 A9-2 copy of enterprise ISO9000 series certificate 1 19 a 10+00 project main participants124a1/kloc. Patent technology 127 A 1 1-2 new practical technology 128
Business Volume B 1 Tender 2 B2 Bid Bond 3 B3 Bidder Qualification Document 4 B3- 1: Power of Attorney of Legal Representative 4 B3-2: Copy of Enterprise Business License 6 B3-3: Copy of Enterprise ISO9000 Series Quality System and/or Other Certification Certificates (Copies). Seal 7 B4 Bidder Information 12 B4- 1: Bidder Profile 12 B4-2: Bidder Organization Chart 14 B5 Bank Credit, Financial Status and Tax Payment 15 B5- 1: Bank Credit Certificate/kloc. 7 B5-3: Tax payment status 33 B6 Bidder's litigation history 35 B7 Supply performance 35-form 72 B9 prepayment guarantee format 73 B 10 Letter of Commitment for Returning Bid Bond 74b1other 75b 1 1: Project Management and Service Plan 75 Project Management Letter of Commitment 75. 8+0-2: after-sales service commitment 88 B 1 1-3: company profile 91b1-4: tax registration certificate and organization code certificate 93b1/kloc-0. National product quality inspection-free certificate, China famous brand product certificate 100 B 12 Sub-plan of cable accessory products in this tender-German KP accessory information 103 B 12- 1 power of attorney for this project signed by the third party supplier 103.
Price Volume 1: Main Scheme-Bid Opening List of Cables and Accessories of Qingdao Hanergy Group 2 C 1 2C Sub-item Quotation Form 3 C2- 1 Quotation Form 4 C2-2 Quotation Form for Spare Parts 5 C3 Quotation Form for Special Tools 7 C4 Service Quotation 8 C5 Annual Maintenance Quotation after Warranty Period 9
One,
The difference between tender and scheme table and scheme
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Tender is a special formal scheme, and its type should also meet the general requirements of the scheme.
Therefore, the contents suggested in the previous chapter should be satisfied, and it should be noted that there are still the following differences between the two. L different purposes:-bidding: winning recognition and winning the bid. –Scheme: It can meet the needs of customers. L bid: bidder: expert ... (I don't know much about the project background) At present, the IT bid evaluation process generally needs about five experts to review the bid for half a day. Some bid evaluation allows Party A to participate in the bid evaluation, some do not allow Party A to participate in the bid evaluation, and some even do not allow Party A to participate. Even if you participate, you can't express your own opinions. In this case, there is no adequate communication environment, and the preliminary technical preparations are concentrated in the bidding documents, which are aimed at experts who have experience in bid evaluation but may not know the situation. Scheme: The customer (who knows the project background very well) l Different conditions: Bidding: There is only one opportunity. Bidding is the last chance to choose a service provider after the user's needs are basically clear. Therefore, the user's focus is not only on the Excellence of the scheme, but also on
–Scheme: Generally, it can be modified several times. The interactive process of the scheme is actually the process of user-defined requirements. When the demand needs further consideration, the general user will ask for a second choice of the scheme. L Different bid evaluation criteria:–Bidding: based on the expert experience of the bid evaluator; Comprehensive judgment of vision and reading sense. Because the evaluation of the tender is made by professional evaluation experts or personnel from all sides, it is very important that the evaluation standard is more fair, there is no objection, and the form is formal, professional, clear and meets the requirements. In addition, the evaluation of tenders will be carried out in strict accordance with the pre-set evaluation criteria, and the rights of experts are limited. –Scheme: The customer will analyze and judge according to the actual situation. The scheme is mainly judged by Party A according to the needs. At this time, the standard is rather vague, and sometimes a very rough scheme, if there are outstanding highlights, will also attract users to reconsider. The basic requirements of the tender are:
2.
I help communicate with your readers. From this perspective, the tender is a paper aimed at the needs of users, and the logical structure and language must be clear and easy to read. Considering that bid evaluation experts generally have good academic experience, many of them are still teaching, and the bidding language should be aimed at readers' reading habits. Show your ideas and creativity when you are finished. If the idea of the whole scheme is not clear, the tender can't be written well. Before bidding, we must be clear about the overall thinking and the relationship between the parts. We need to brainstorm and predict before we can express ourselves more clearly. For places that are inconclusive or confusing, don't expect to fool the past, truthfully analyze and even focus on important places to describe possible difficulties and solutions as well as the selection process. Tend to increase the odds. I responded to the tender. Pay great attention to the detailed requirements of the tender request. Generally, Party A will not write a certain requirement casually. In this case, Party A needs or has competitors to persuade Party A to make such a request. Pay special attention to special and unconventional requirements and must respond in the tender. When responding, don't directly refute, but give suggestions and opinions with a more euphemistic attitude and clear conclusions. Second, draw conclusions about customer needs.
Reply. Many customers' needs are not reflected in the bidding documents. At this time, if the explanation is not very detailed and targeted, it will be very convincing to the bid evaluation experts. Second, the main contents of the commercial tender:
Tender is divided into commercial part and technical part, and some tender requirements are divided into commercial tender and technical tender.
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Composition of commercial tender
L the main contents of the tender (according to the format of the invitation to bid). It should be reminded that bid evaluation experts need to read a lot of words when evaluating bids on site. At this time, they must strictly follow the format of the invitation to bid, and if necessary, they should be partially distinguished in the form of different papers or labels, so that experts can compare them among different service providers. Bid quotation and product list. If the invitation to bid gives a bid quotation, it shall be filled in according to the standard quotation. If there is no quotation, it needs careful design. Good quotation is helpful for experts to compare and screen, and it is also beneficial for service providers to negotiate prices. For example, a more detailed and reasonable quotation is not easy to be greatly reduced during price negotiation. In addition, if the quotation is complicated and long, it is necessary to summarize the quotations of all parts. There must be a clear total quotation for each part. Pay attention to the accounting of quotation, and don't make mistakes, duplicates or omissions, especially when using exle for automatic calculation. We must check it in another way. L qualification certificate. Pay close attention to the qualification certificate required for bidding. In addition, user reports, qualifications and cases that may be provided by potential competitors should also be treated with caution. Provide higher qualifications than the bidding documents as far as possible; In joint bid, it is necessary to provide the qualifications of two or more parties, and if it is required to have a "local service team", it is necessary to provide supporting documents; For the designed products, necessary certificates and documents shall be provided; Special attention should be paid to the requirement of legal consistency for the qualification of using affiliated companies (such as group companies). L introduction of the project team. The introduction of the project team should be practical and realistic, and there is no need for company executives to intervene in the project process; For the qualification introduction of people in the team, we should pay attention to the role division, age matching and qualification requirements; It is necessary to highlight the successful experience of team members in similar projects. L company profile. The company profile should be abbreviated or rewritten in a targeted manner, highlighting the content closely related to the project. Brief introduction of after-sales service system and training system of L company. Generally, this article is easy to be confused with the corresponding part in technical expression, so we should pay great attention to which part to put, and if both the business part and the technical part are needed, what is the focus; This is usually included in the grading standard. Therefore, we should carefully describe our company's project management, after-sales service and training system to meet the bidding requirements of users and meet the mainstream international and domestic standards. L equipment introduction. The equipment introduction shall include the equipment case, purpose and certificate, etc. L Typical (successful) application cases in the industry. In successful cases, special attention should be paid to putting similar project experience in the front position. L all the information that is beneficial to this bid. Some units will submit certification materials related to the project, such as award-winning certificates, patents, intellectual property certificates, horizontal and vertical project undertaking certificates, etc.
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Composition of technical target
A brief description of the tender. The explanation is not only a summary of each part, but also page 3/6 of the tender.
Fang's home page statement embodies his own thoughts, which should be highly valued and is also a very important place to attract experts. L background introduction. The background of the project should be discussed and explained from the aspects of industry and user's basic situation, which is a very important place to reflect the pertinence of the tender. L the main design of the tender. The design of the project is the main part of the tender, considering that experts may not be very clear about the technology involved in the tender. The logical relationship of this part is very important, and it should be discussed logically from the aspects of technology direction, product direction, product selection, performance and price comparison, etc. It is very important to choose a suitable solution for Party A from a neutral standpoint. L project implementation plan. The project implementation plan should be practical and meet the requirements. This is also a point that is often scored. The implementation plan should use professional tools (such as projects) as much as possible. The architecture of project management should be very clear, such as ISO9000, CMM, etc. The qualifications required in the tender shall be consistent with the technical system for project implementation. For example, the qualification requires CMM, and the project management plan should be planned according to CMM. L risk control and quality control plan should be practical, and the quality system should be clear and meet the requirements of bidding. L The after-sales service plan is often a scoring point, and should meet the requirements of the tender as much as possible. Important service commitments and deadlines should be highlighted in bold or tabular form. L product introduction. Product introductions should be placed in inconspicuous places, such as appendices; The important performance of the product can be advanced or highlighted; If necessary, you can cut the color pages of the manufacturer's product description into the tender binding. Third, how to design a beautiful tender as a whole.
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L overall view-all parts of the tender are self-contained and interdependent. L the technology is feasible and the description is concise and clear. L The product list is correct. L the directory structure is clear (representing clear thinking).
L the full text is clear and unified in style. L not only caters to readers' psychological habits, but also is innovative. For example, a comprehensive solution tender needs many parts, so we can draw another chapter and discuss it briefly for the convenience of experts. The following figure is a logical structure diagram of a tender, which has six parts.
2.
Summary description
Description is a general description of a tender, which not only reflects the brief content of each part, but also reflects the overall thinking and ideas of the bidder. Sometimes it is also called the general manager's summary or special explanation, which includes the following contents: l- tender objective: l- strategic suggestion: l- precautions: l- tender advantages: l- other matters that need to attract readers' attention. Directory structure.
The catalogue is not only automatically generated, but more importantly, it should reflect the overall logical structure. Bid evaluation experts often get their first impression of the tender through the catalogue. A good catalogue should reflect careful thinking and clear content, and experts can also get important features and basic information of bidders' main knowledge and skills from it. Therefore, if the bidder integrates the schemes of several manufacturers, it should be re-integrated and adjusted in the catalogue. Example: Before adjustment.
After adjustment:
4.
Taboos for bid preparation:
L other projects or other customer names appear in the tender. Many tenders use information from other cases and forget to correct users, which is very obvious on page 4/6 of the bid evaluation website.
It is easy to be rejected, considered not serious, and needs special inspection. L topology design error. Topology diagram and logic diagram are the focus of expert review, and there must be no structural errors, let alone name errors (for example, many bidders write logic diagrams as topology diagrams). The marking of drawings should be clear, and it is best to draw drawings, and the approver should clearly mark them. L the description of the tender is inconsistent. Many tenders were completed by different people. Inconsistencies in the narrative must be corrected. It is best to arrange people to read the draft before bidding and arrange a special review meeting. The directory structure is chaotic, illogical and fragmented. There are too many cliches, too many useless words, and the language is wordy and meaningless. This kind of situation is easy to appear when extracting information on the Internet, so we should pay attention to it. Words and sentences are inappropriate. The typo is a trivial matter, but it can easily arouse the resentment of experts.
Case 1: A network integration project The following is a bidding example of a network integration project. This kind of bidding is much better than directly stacking products. Of course, if the project is bigger and more complex, it can be optimized. Network planning:
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The thinking method of network planning-starting from the network core and diverging to the network edge; –Starting from network access, focusing on the network core; Diversified ways of thinking. The purpose of network planning
–It is instructive to build the network in advance; –Enable users to fully understand the built network; –Provide a basis for future network implementation and acceptance. 2. Network design concept:
User demand analysis; Network traffic analysis; Network classification design; Network hierarchical design; Network equipment selection; Network address planning. 1) A) demand analysis: the purpose of demand analysis.
–Provide the foundation for network planning–Make the scheme design personalized and more competitive b) Basic requirements:
User investment and network scale understand the types and distribution of services, analyze the similarities and differences between current technology and user needs, and analyze the existing network to ensure user investment c) demand sources.
-Decision-maker's thinking-historical data and industry data provided by users-detailed description of users' technicians-requirements of ordinary users on the network d) collection methods.
–Meeting Minute Method–Contact with Key People–User Interview e) Points to Know:
L business requirements, capital investment and network scale
L Status of the existing network l Number and distribution of physical areas and information points covered by the network l Service classification, distribution and network function requirements l Network bandwidth and traffic requirements l Network reliability requirements l Network security requirements l Network management requirements f) Demand analysis and summary:
L-Technology is not a problem, but mainly depends on input and service. L- Protection of users' investment-High cost performance-Making users' investment get the best effect-Compatibility-Protecting users' original investment in the network-Scalability-Ensuring that it will not become obsolete in the next 5-8 years. L- Service-Providing excellent service to users may be more meaningful than just providing excellent network. L) focus on investment. 2) Network traffic analysis:
3)
Bidding structure:
Case 2: Bidding idea of security integration project: The following case mainly illustrates the standard degree and general idea of a bidding document. Information security solutions can refer to many pages 5/6.
Standards, but the most important thing is to meet the standards of users' industries and superiors, which should be expressed in the whole system framework. For example, we can design the tender framework from confidential and unclassified information systems. According to the design guide of confidential information system, the bidding idea of confidential system is as follows: according to IATF, the integration idea of non-confidential information system is as follows: 5. Several preparation stages of bidding preparation.
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L- Read the invitation letter for tender (tender document) carefully. l- Make the tender according to the tender document. The content can be increased, but it cannot be reduced. l- Make the tender preparation schedule, strictly abide by it, and pay attention to the time reserved for tender review and revision. One mistake that most companies are prone to make is that they always work overtime until the last night, which is easy to make mistakes; In addition, on the last night, more companies collect information of users or competitors through sales, make hasty adjustments and make fatal mistakes; Such mistakes are also easy to appear in the late bidding. The best way is to adjust the strategy at a predetermined time and bid, and strictly follow the strategy. At this time, it is very important to hold a project kick-off meeting and reach an understanding. Tender preparation stage
2.
L- In bidding, the most important things are price, service and everything that can attract users' attention (even if there is no requirement in the bidding document). L- The biggest taboos in the tender are typos, wrong pages, missing prints, inconsistent prices, wrong capital prices, outdated contents and irrelevant contents (such as the tender header of project A or the name of project B). 3. End stage:
L how to print the tender
Print key charts. Good charts can easily surpass competitors and attract experts' discussion or attention. Need to make a very large chart sandwiched in the middle of the tender. Printing of quotation (how to consult it easily).
L how to bind the tender
–Design of the cover. The cover of the tender should be professional and noble, not flashy, and the necessary companies, ideas and signboards can be properly placed. –Use tabs. Sometimes the tender is thick, so it is necessary to add a label symbol on the side, and it is best to print a brief description for easy reference; You can also use different colors of paper to distinguish different chapters and parts. -overall perception. The binding of the tender should reflect the value of the company. Many companies are willing to hire employees but are unwilling to spend money to design and bind tenders, which is very uneconomical. L- bid package (or meet the requirements of bidding)-use special bid bag; –The special tender bag shall be marked with the tender number, package number, name of the tender equipment and name of the tenderer; –The seal of the special bag for bidding indicates: "It shall not be opened before yy:zz, XX, X, X; –seal "or seal the bag with a small piece of paper with the above words written on it, and affix the official seal. L- original or copy of the tender-prepare a corresponding number of originals and copies (one original and multiple copies) according to the requirements of the tender invitation; –The cover of the tender must be marked with the original or copy; –The original must use the original seal (non-copy); –Each page of the original must be signed by the authorized bidder (full name or surname); The cover of the copy must be the original seal of the company (platform).