Description of the warehousing process I. Material procurement and warehousing management process
1. Equipment & Procurement Department will issue a material procurement plan to suppliers, and indicate the name, specification, quantity and arrival time of the purchased materials.
2. The warehouse keeper should check the quantity and time of the goods according to the purchase plan. If the goods are not expected to arrive, he should immediately report to the head of Equipment Department, which should urge the supplier. The warehouse of arrival materials should first count the quantity and take samples for spot check. If the goods are in short supply, it should be reported to the director of the materials and equipment department, which should contact the supplier.
3. After the purchased materials arrive, the buyer or supplier shall fill in the purchase acceptance form in quadruplicate and hand it over to the warehouse keeper. The buyer (supplier) shall, according to the purchasing plan, assist the warehouse keeper to check the specifications and models of the materials in the area to be inspected and count the quantity. After verification, the warehouse keeper informs the incoming inspector to inspect the materials according to the incoming inspection standards. For the qualified materials, the warehouse keeper goes through the warehousing procedures, and the unqualified materials are strictly prohibited from warehousing.
The buyer, warehouse keeper, incoming inspector and manufacturer sign the receipt for confirmation: Delivery link? By the manufacturer or the buyer, as proof of delivery and reimbursement; ? Warehouse link? It is kept by the warehouse keeper as a voucher for registering the inventory account book;
? Financial link? The finance department shall keep it as a cost accounting voucher (the warehouse keeper shall keep it temporarily and hand it over to the finance department in time);
? Short section? Reserved by the manufacturer.
When filling in the document, the material code, material name, specification, model and logo must be filled in completely, and the handwriting should be copied clearly. For the newly added material code, the warehouse keeper shall apply and fill it in.
4. Used to buy sporadic materials (labor insurance supplies, tools, etc.). ), the materials must first be sent to the warehouse for warehousing formalities, and then the buyer will notify the purchasing department to collect them and go through warehousing formalities. It is strictly forbidden to go through the warehousing formalities of one in and one out.
5. After the office supplies are purchased and put into storage, the administration department shall go through the formalities of leaving the warehouse, and the office of the administration department shall designate a special person to manage them.
Second, the material outbound management process
1, the back office of the production department prints the production picking list according to the production plan, and the production department
The door supervisor will review it, and after it is approved, the material picker will send it to the warehouse for preparation. The production application form is sent to the warehouse one day in advance, and the warehouse keeper prepares the required materials in advance according to the workshop production application form. Production requisition in triplicate, signed by the warehouse keeper, requisition clerk and the head of production department.
? Production link? Retained by the material picker as the statistical basis of the production workshop;
? Warehouse link? It is kept by the warehouse keeper as a voucher for registering and keeping the account books;
? Financial link? The finance department shall keep it as a cost accounting voucher (kept by the warehouse keeper and handed it to the finance department in time).
2. The materials on each picking list shall be kept by the same warehouse keeper. For materials that need to be used temporarily, the material picker in the production workshop fills in the handwritten material requisition. For materials with insufficient warehouse, materials should be prepared according to the actual inventory of the warehouse. After the materials arrive, you should fill out the handwritten requisition form separately to collect the materials.
3. The workshop picking member carefully verifies the distribution quantity of warehouse personnel according to the production picking list, and signs the picking list after checking the data accurately. If the quantity is found to be inconsistent or mixed, the material picker shall promptly notify the warehouse keeper to make up the materials or arrange them, and the warehouse keeper shall strictly follow the material requisition, and shall not send more or less materials.
4. In the production workshop, the picking clerk is responsible for picking, and non-picking personnel are not allowed to enter the warehouse for picking without permission.
5. Material code, material name, specification and identification should be filled in the production requisition, and the warehouse keeper should carefully check the requisition. If the filling is vague or unclear, or the coding is wrong or altered, the warehouse should ask it to fill it in again or refuse to issue materials. If the purchase requisition cannot be filled out due to special reasons, a temporary receipt shall be made, and the purchase requisition shall be reissued in time afterwards, but it shall not exceed one day.
6. Collecting materials with higher unit value for the equipment department. Trade-in? Picking method, fill in the picking list as usual.
7. The warehouse keeper shall make detailed accounting for the warehouse according to the warehousing documents and picking documents with complete procedures, so as to achieve daily settlement.
8. If insufficient materials are found in the production process, with the approval of the director of the production department, the material picker will fill in the material requisition form for replenishment.
9. If there are any surplus materials after the production of this batch of orders, they should be returned in time.
Three. Disposal of defective products:
1. Non-conforming materials of the supplier upon arrival shall be handled according to the Non-conforming Product Control Procedure.
2. When the materials used in the production process are unqualified and need to be returned to the warehouse, the workshop should classify, package, mark and indicate the quantity of the materials, and the materials can be returned to the warehouse only after being confirmed and signed by the quality engineer. If the product packaging is messy and the label is unclear, the warehouse refuses to put it in storage.
3. When the defective semi-finished products and defective assemblies in production need to be returned to the warehouse, the important parts workshop should split them and restore them to the original devices before returning them, otherwise the warehouse will reject them.
Fourth, the product warehousing management process
1. After the products (finished products and semi-finished products) pass the inspection, the production personnel shall fill in the product receipt form in triplicate, which shall be signed by the supervisor or monitor, inspector and warehouse keeper for confirmation:
? Production link? The production department keeps it as a daily production certificate;
? Warehouse link? Keep it by the warehouse keeper as a voucher for registering the inventory account book;
? Financial link? The finance department shall keep it as a cost accounting voucher (the warehouse keeper shall keep it on behalf of it and hand it over to the finance department in time).
2. The products produced in the workshop should be put into storage before the second day of product completion, and neatly stacked in the designated location to verify the quantity. Have the right to refuse storage of improperly stacked products.
3. When warehousing, the warehouse keeper should carefully check the quantity and sign the receipt form after confirmation.
Verb (abbreviation of verb) product delivery management process
1. When products need to be delivered, the back office of the sales department should inform the finished product warehouse keeper one day in advance, and the finished product warehouse keeper should make preparations before leaving the warehouse. After the transport vehicles arrive, the warehouse keeper in ministry of materials and equipment will print the quadruplicate outbound order according to the contents of the sales waybill and the actual delivery situation, and notify the coordinator to organize personnel to load the car. The driver will cooperate with the finished product warehouse keeper to check and count the product quantity. After there is no mistake, the driver and the warehouse keeper sign the outbound order for confirmation.
? Warehouse couplet (white couplet)? It is kept by the warehouse keeper as a voucher for registering the inventory account book; ? Sales couplets (yellow couplet, blue couplet)? The blue copy shall be kept by the salesman, and the yellow copy shall be brought back by the driver after being signed by the salesman, which shall be used as the certificate for outbound and contract performance;
? Financial Union (Red Union)? The finance department keeps it as a cost accounting voucher (the warehouse keeper keeps it on behalf of it and gives it to the finance department before coming off work that day).
2. When all departments of the company need to collect finished products (samples), the handling personnel need to fill in the application form at the sales office, which can only be collected after being signed by the general manager, without affecting the sales delivery and preventing the sales order from being out of stock when it is delivered.
Basic flow of warehouse goods warehousing management flow:
1. The business department issues an issue document or transfer document, or the purchasing department issues a return document. The documents should indicate the place of origin, specifications, quantity, etc.
3. After receiving the above documents, the warehouse must carefully check and verify the physical details of the outbound goods, and then sign for the outbound goods, otherwise the economic losses caused shall be borne by the parties concerned.
4. When leaving the warehouse, it is necessary to distinguish the responsibilities of the physical person in charge and the carrier. When the goods leave the warehouse, both parties should carefully check the name, quantity and specifications. The goods are delivered from the warehouse and the outer packaging is in good condition, and the handover procedures are clearly defined. If the goods are damaged after leaving the warehouse, the carrier shall bear the responsibility.
5. After the goods are delivered out of the warehouse, the warehouse administrator will write off the goods according to the official delivery voucher, and count the balance of the goods on that day to ensure that the accounts and goods are consistent.
6. When delivering documents according to the delivery warehouse management process, each link shall not exceed one working day.
Warehouse management process:
1. When purchasing orders, the purchasing department should carefully review the inventory quantity to ensure that the sales are fixed.
2. When the purchasing department reviews the order, it should check the purchase quantity according to the actual situation of the company to prevent the overstock and unsalable inventory.
3. After the order is entered, the purchasing department will inform the supplier of the delivery time and inform the warehouse in time.
When the goods are delivered from the manufacturer to the warehouse, the consignee must strictly and carefully check whether the outer packaging of the goods is in good condition. If it is damaged, the original packaging is too short, and the shelf life is approaching. The consignee must refuse to receive the goods and report to the purchasing department in time; If the consignee fails to inspect the goods in time, the economic losses caused by the damage of the goods, the shortage of the original products and the approaching expiration shall be borne by the consignee.
5. After confirming that the outer package of the goods is in good condition, the consignee must verify the name, grade, quantity, specification, amount, unit price and expiration date of the purchased goods according to the relevant documents: orders and attached documents, and then put them into storage. If the documents are inconsistent with the real thing, they should be reported to the purchasing department in time; The purchased goods are put into storage without acceptance, and the invoice does not match, and the losses caused thereby shall be borne by the consignee.
6. Warehousing goods must be carried out in accordance with the marks on the packaging of the goods during handling; When stacking, it should be carried out in accordance with the requirements of warehouse management stacking distance and the principle of first in first out. If the goods are not operated in accordance with the regulations, the damage to the goods caused thereby shall be borne by the consignee.
7. The details of warehousing goods must be checked and signed by the consignee and the warehouse process operator, so that the accounts and goods are consistent. After the acceptance of the goods is correct, the warehouse management process manager shall keep an account in time according to the acceptance list, and record the name, quantity, specification, warehousing time, document number, acceptance, inventory unit, etc. Make a detailed inventory of the goods to ensure that the accounts and goods match. If acceptance is not carried out according to this system, the economic losses caused thereby shall be borne by the warehouse administrator.