In the process of factory warehouse management, the most important thing is to control the waste of raw materials and the tracking of finished products through receiving and warehousing. The warehousing management of many enterprises is out of touch with the business of other business management departments, and the information is not timely and the data is inaccurate, which leads to problems such as repeated procurement, multiple picking, and untraceable materials. We must adopt a management method to solve these problems.
As an enterprise manager, controlling materials should be the focus of warehouse management. To control materials, you must master the following data:
1. How many materials are imported every day?
2. How much (material) is used for production every day?
3. How much stock is left every day?
4. How many goods are delivered every day?
5. What (materials) are used in each order?
6. Warehouse entry and exit records?
As a manager, do you know everything?
Warehouse management flow chart/warehouse inventory flow chart
The warehouse function in logistics has developed from simple material storage to receiving, sorting, measuring, packaging, sorting, distributing and storing materials. See the following warehouse management flow chart:
Warehouse management process of finished product warehousing.
1. The warehouse prepares the receipt of finished products according to the contents of the approved purchase order.
2. After the goods delivered by the manufacturer arrive, the manufacturer shall provide the delivery list to the warehouse keeper. The list shall clearly show the name of the delivery unit, the seal of the delivery unit or the signature of the agent, the name, specification, quantity and purchase order number of the goods. The warehouse keeper will check the delivery list according to the corresponding purchase order. If it is inconsistent, it will be rejected. The qualified warehouse keeper shall check and accept the goods with the delivery note and purchase order. When the received quantity is greater than the ordered quantity, the warehouse supervisor can only receive the goods in excess after obtaining the consent of the marketing department and the written notice from the marketing department supervisor.
3. After receiving the goods correctly, the warehouse keeper should sign the delivery note and affix the special seal for receiving, one for himself and the other for the other party.
4. The storekeeper will issue a purchase order on the computer, which will be confirmed by the storekeeper. Print the purchase order in triplicate, and after it is signed by the warehouse supervisor and warehouse keeper and stamped with the special seal for receiving goods, the first copy shall be kept by itself, the second copy shall be submitted to the finance department together with the delivery list of the delivery unit, and the third copy shall be submitted to the finance department at the same time.
5. When the repaired products are returned to the warehouse, the goods shall be received according to the corresponding purchase return form. After the warehouse keeper verifies that the goods list is correct, he will issue a purchase return form on the computer, indicating the number of the original purchase return form, which will take effect after being reviewed by the warehouse supervisor.
Delivery of finished products in warehouse management process
1. The warehouse supervisor prepares goods according to the sales order sent by the marketing department, keeps records, and submits the prepared goods list to the quality inspection department for inspection. The quality inspection department will box the qualified finished products, fill in the packing list on the computer and review the packing list. Put a packing list in each packing box. The packaged finished products are classified and put into the corresponding warehouse storage area.
2. The quality inspection department will summarize the packing list and export it as an unapproved sales order, waiting for the marketing director to review the delivery.
3. The warehouse keeper delivers the goods according to the stamped sales form held by the customer and the corresponding warehouse receipt (for wholesalers) or warehouse receipt allocation form (for franchisees) in the computer. Print out the warehouse receipt or transfer warehouse receipt in duplicate, signed by the warehouse keeper, warehouse supervisor and the customer, one for the customer and one for the warehouse.
In the process of warehouse management, goods enter and leave the warehouse.
1, commodity preparation before warehousing
The business department informs the warehouse to know and master the manufacturer's arrival time and other related information, arranges the receiving personnel and arranges the goods placement place.
2, commodity warehousing arrangements
The warehouse keeper checks the quantity of goods in storage with the delivery note. According to the company's regulations: six categories of inspection and warehousing standards. All goods with damaged outer packaging must be unpacked for acceptance, mainly fragile goods, and other goods can be sampled for inspection. The warehouse keeper should guide and assist the porters to place the goods one by one according to the set position.
3. Goods delivery arrangement
The warehouse keeper contacts the distribution department, receives the information of goods delivery, arranges personnel delivery, and makes good preparations for goods delivery.
4, the goods out of the warehouse
According to the warehouse receipt and other related documents, the warehouse keeper checks the physical objects out of the warehouse one by one, and helps to guide everyone to place the goods separately according to the waybill. It is not allowed to leave the goods lying around.
5. Warehouse bookkeeping
After the goods enter and leave the warehouse, the warehouse manager must keep an account immediately. (including verification of physical quantities)
6. Documents entering and leaving the warehouse must be signed by the person in charge. The document without the responsible person is invalid, and the internal warehouse management flow chart is invalid.
Marketing department business process
1. The marketing department will input the sales order faxed by the customer into the computer, and the marketing director will review it. Query the current warehouse inventory. If you need to place an order with the manufacturer, please export the sales order as a purchase order and check it. If there are goods in the warehouse, there is no need to place an order with the manufacturer. The sales order will be sent to the warehouse, and the warehouse will pick up the goods and pack them.
2. After receiving the unaudited sales order from the warehouse (summarized from the packing list), the director of the marketing department will confirm the customer's payment balance. If the customer has enough payment balance, the sales order will be approved (the approved sales order will automatically generate a warehouse receipt (for wholesale customers) or a warehouse receipt transfer form (for franchisees) to the warehouse, and the warehouse will deliver the goods according to the warehouse receipt or warehouse receipt transfer form. )。 If the customer's payment balance is insufficient, please wait for the customer's payment to arrive before reviewing the sales order.
3. Print the approved sales form in triplicate, and sign and seal it. The first copy of the stub is kept by yourself, the second copy is submitted to the finance department, and the third copy is submitted to the customer.
4. The marketing department analyzes the inventory status of franchisees and their specialty stores, and puts forward suggestions for replenishment and deployment to franchisees.
5. Analyze the inventory and sales of branches and self-operated stores. If replenishment is needed, open a transit warehouse receipt to transfer the goods from the head office warehouse to the branches and stores. If it is necessary to transfer goods between branches or specialty stores, please issue a transfer order. The Director of Marketing Department shall review the transfer form. The approved transfer document automatically generates a receipt document and an issue receipt document, and sends them to the relevant warehouses. The relevant warehouse receives and dispatches goods.
6. The marketing department shall review the sales orders returned by branches and specialty stores, reduce the corresponding inventory and increase the accounts receivable.
7. The marketing department will review the sales warehouse receipts sent back by franchisees to reduce the inventory of franchisees.
8. The marketing department shall review the transfer warehouse receipts sent back by the branches and franchisees, and adjust the warehouse inventory of the branches and franchisees.
9. The marketing department reviews the inventory sheets sent back by the branches and franchisees and adjusts the warehouse inventory of the branches and franchisees.
10, the marketing department sends the goods information to all branches and franchisees.
Warehouse inventory in warehouse management process
1, inventory preparation
The warehouse supervisor will inform the support center of the inventory that has not been coded by himself, and inform the relevant departments to fill in relevant documents to deal with off-balance-sheet materials. Marketing Department, Shoe Department and Clothing Department inform manufacturers and customers to stop sending and receiving goods on the inventory day.
The Finance Department will make an inventory of the recently approved and effective documents.
The warehouse supervisor organizes warehouse personnel to place the goods in different areas, and divides the inventory into six areas: finished product area, auxiliary material area, finished product area to be inspected, defective product area, table accessories area and model shoes, and obtains the actual inventory situation respectively.
2. Inventory.
The warehouse supervisor organizes the warehouse personnel to carry out the initial inventory, and each of the six inventory areas assigns 1 person as the team leader, and two people cooperate. Record the initial results with the inventory table. The warehouse supervisor and four other employees form a re-inspection team to re-examine the preliminary results, and the warehouse checks the reasons for the differences.
The warehouse supervisor inputs the initial inventory data into the computer, prints the inventory list and provides it to the finance department. The Finance Department organized the company personnel to form an inventory drawing group, with two people as 1 group, to conduct inventory drawing for each region. The draftsman draws 20% from the object to check the original data, and draws 30% from the original data to draw the object. The required drawing volume accounts for 50% of the total inventory. If any discrepancy is found, the warehouse supervisor should recheck and correct the original data. The error rate is higher than 1%, and the warehouse supervisor rearranges the goods in this area. The inventory sheet that has passed the re-inspection shall be audited by the Finance Department, printed in duplicate, signed by the warehouse supervisor and the finance supervisor, each holding 1 copy.
3, inventory later work
The warehouse supervisor will export the approved inventory list into warehouse receipts and warehouse receipts, and the computer will automatically generate inventory gain and inventory loss documents. The warehouse supervisor will find out the reasons for the surplus and loss of inventory, and submit the inventory count summary table and the variance reason finding report to the financial supervisor for approval. The Finance Department shall review the inventory profit statement and inventory loss statement according to the examination and approval results, and adjust the inventory account.
4, other provisions of the inventory
Inventory work requires once a month, and the time is the last 2 days of the month. From 8: 00 p.m. the night before to noon the next day, we will finish the preliminary examination and re-examination, and do the drawing work in the afternoon.
Personnel involved in the inventory work must be serious and responsible, and the weight and unit of goods must be standardized and unified; The name, article number and specifications must be clear; Quantity must be in kind, true and accurate; Never allow duplicate or missing trays. If the inventory data is untrue due to human error, the responsible person shall bear the responsibility for the fault.
In the process of warehouse management, if the physical responsible person fails to receive and keep the property according to the requirements of the goods, causing losses, the physical responsible person shall be liable for economic compensation.