1. How to send a meeting notice?
There are generally two forms of meeting notice: written notice and telephone notice. Either way, the Notice Distribution Record Form should be printed in advance, and the scope, notifying personnel and contact information should be indicated. It should print well. When issuing, the staff of the other party who received the notice should be marked one by one, so that the responsibilities can be clearly defined and implemented when necessary.
After the notice is sent, it is necessary to confirm whether the participants have received the notice and attended the meeting the day before the meeting. For special personnel who have multiple jobs, it is necessary to verify whether the person is present and make records so that seats and cards can be placed correctly.
2. How to choose the venue?
Mainly according to the scale, conditions, distance and economic benefits.
3. How to determine the logo, the logo on the back and the slogan?
Logo can be determined according to the meeting notice. Posters and propaganda slogans on the back should be closely related to the theme of the meeting, infectious and encouraging.
4. How to put the seat card?
The layout of the rostrum. When there are a large number of people on the podium, you can set up a podium above 1 row, and the leaders will sit in rows and look down from the podium. The order of the rostrum is shown in the figure below.
If there is a report or speech, a special "report seat" or "speech seat" card should be arranged before the meeting and placed in an appropriate position. Five minutes before speaking, please ask the speaker to arrive at the back of the podium near the podium, prepare to speak, and return to his seat after speaking.
5. How to ensure a good microphone and sound?
Choose a good microphone. Check and repair repeatedly to ensure stable implementation. Half an hour before the meeting, check the microphone for the last time to make sure it is in good use.
6. How to award prizes?
Arrange the winners in a relatively central position in the front row, which is convenient for organizing the winners. Miss rehearsal etiquette. Miss etiquette came to the stage with a prize in her hand from the side of the podium, and the distance between them was equal. She walked to the front row of the podium, quickly handed the prize to the awarding leader, then left the podium from the other side, and then the recipients took the stage to receive the prize in turn.
When rehearsing the winners list, the number of winners in each batch should be determined according to the number of winners in the first row of the podium. It should be noted that the number of winners should generally not exceed the number of winners, so as to avoid a leader awarding more than 1 award at the same time and reduce the possibility of mistakes. If you really need more than one person, you need to be flexible.
Print out the list of winners and their names one by one and send them to each winner so that he can remember which leader he went to receive the award. Before officially taking the stage to receive the award, the hostess guided the recipient to the rostrum, walked to the corresponding award-winning leader and accepted the award from the corresponding leader with a smile. After receiving the prize, turn around and face the stage, pause for about 8- 10 seconds, show the prize and let the photographer take pictures. Finally, according to the guide's prompt, under the guidance of the etiquette lady, return to your seat from the other side.
7. How to sign the responsibility book?
Arrange visa personnel to sit in the front row relatively centrally, which is convenient for organizing visas.
Prepare a responsibility book, a signed desk and chair, a "signature pad" card and a pen. Arrange personnel to carry the sign table, dressing the. Miss manners should be well trained. The personnel involved in signing the contract shall notify in advance. When signing prizes, the music is matched and the volume is moderate. There are many rehearsals beforehand.
8. How to do a good job in the logistics of the conference, mainly including vehicles, order and electricity?
Deploy the vehicles needed for the meeting, especially the vehicles to pick up and drop off the leaders attending the meeting. The seats should be sufficient, the carriages should be clean and tidy, and 1 spare vehicles should be prepared. There should be staff on-site service.
Arrange personnel to maintain order inside and outside the venue to ensure orderly parking of vehicles and quiet environment. Check the inside and outside of the venue before the meeting, and pay attention to the inside and outside of the venue during the meeting, so as to deal with emergencies in time.
Prepare a power supply vehicle with professional tracking service to ensure power supply immediately after power failure.
9. How to do frugal work?
Follow the principles of necessity, simplicity and convenience.
First, the venue is of moderate size and adequate facilities, so don't excessively pursue high-grade luxury. The venue is close, which is convenient for most people.
Second, the venue needs to be arranged to set off the atmosphere, not too complicated or too fancy.
Third, meeting materials should be minimized.
Fourth, accommodation should be low rather than high. Accommodation can be arranged in a standard room.
Fifth, vehicles are mainly self-picked, mainly borrowed, and try not to rent.